SETA Staff

Guides for seta staff

Declare deceased learnersDeclare a learner on a DG project who has died, on the SETA's acknowledgement letter — download it or complete it in LMIS.
Certificates and statements of resultsHow achievements become certificates and how to request replacements.
Performance dashboardsThe FP&M SETA Performance Dashboard and the functional dashboards.
Administration — configuration, windows and system settingsLookup tables, DG/MG windows, System Settings, Report Templates and reference uploads.
Administration — users, roles and accessUser Overview, User Management (modules and functions), User Roles and titles.
Evaluate assessor and moderator applicationsAllocate evaluators, give feedback, send for approval and maintain the register.
Bulk uploads — achievements, DHA validation and correctionsUpload ETQA achievements, validate learners against Home Affairs, correct dates, upload SDPs.
Certification — approval and printingLearner certificates, statements of results, CEO approval and printing queues.
External moderation, site visits and DG monitoringModeration reports, SDP site-visit scheduling and discretionary grant monitoring.
Levies and grants — employers and levy incomeEmployer register, employer profile, levy income summary, journals and SETA transfers.
Marketing and communicationsCommunications log and audiences, events, marketing campaigns and surveys.
Projects — DG pipeline, tracking and commitment registerDG submissions, Funded Project Tracking, the commitment register, DG windows and SETA-funded employer approvals.
The Project Office — managing a contracted DG projectThe post-contract workspace: learners, implementation plan, cost returns, tranches and payments, files, addendums and alerts.
Delivery plan, progress and close-out reportsA project's milestones and timeline, the dates that must follow each other, and the monthly progress and close-out reports on the SETA templates.
MOA e-signingSending a DG MOA and annexure for online signature, following it, and signing for the SETA.
Qualifications registrar and recordsQualifications, learnerships, skills programmes, unit standards and the document library.
ReportsThe standard operational reports and how to run them.
SDP module — provider accreditation and learners (SETA view)Evaluate provider applications, maintain the accredited-provider register and find learners.
Artisans — trade registrations and trade testsThe artisan register, trade registrations, trade test results and serial numbers, and BIWA and SDP classes.
Trade test centres — profile, staff, classes and serial numbersRegistering a trade test centre, its accredited trades, documents, assessors and moderators, classes, enrolled learners and trade test serial numbers.
Trade test centre applications and evaluationHow a centre applies for trades, and how the SETA allocates, evaluates and approves the application and sends the accreditation report.
Submissions — NLRD and SETMISGenerate the statutory data files for SAQA and DHET.
WSP and ATR — approvals, SDFs and extensions (SETA view)WSP overview, approving submissions, SDF approvals and recording extensions.

Guides for seta staff

General guides